International Relations Office

Outgoing Student Exchange Programme


  1. IRO follows an open application and selection system, where the details of the exchange programme are advertised at least 1-6 months in advance depending on the intimation from the host university. 
  2. The notifications for the same is sent to DSO (M.Phil/Ph.D. students) or to the concerned secretariats (for BA/ MA students) through email so that it can be forwarded to TISS/google groups of the concerned students. 
  3. The notification is also put-upon notice boards of IRO, Schools, Centres and Dining Halls. 
  4. Depending on the urgency and requirement, the time duration between notification and submission of completed application is decided. However, it is ensured that students are provided a minimum of 07 days for submission of application after the first advertisement. 
  5. The notification has all the details related to the exchange programme. Students can contact IRO in case they have any doubts or queries. Students can send their queries to iro.outgoingexchange@tiss.edu or iso@tiss.edu or visit our office (Mon – Fri between 4 pm – 5 pm). 
  6. The student exchange notifications are re-advertised in case of non-availability of a suitable candidate(s) or no application(s). 
  7. IRO advertises the exchange programmes two additional times in case of non-availability of the suitable candidate(s). 
  8. In case there is no suitable applicant or no application at all for the exchange, it requests the Director to nominate the eligible students for the exchange programme. 
  9. In case the number of positions for outgoing exchange and the number of application is same, IRO can re-advertise the exchange notification for certain programmes to ensure fair selection. 
  10. IRO has also introduced a procedure of double layered selection process for Outgoing Exchange Programmes that have been opened across campuses. 
  11. The Outgoing exchange programme is opened across campuses when there are same/similar programmes that are being offered at the respective campus to ensure that students receive equal and fair opportunities. 
  12. IRO has nominated 1 faculty contact and 1 Administrative contact in each campus as “IRO Contact” to pass on any information related to the exchange programmes and facilitate the selection/ nomination for the outgoing exchange students/ faculty from the respective campuses. 
  13. The notification for the same is forwarded to these IRO key contact persons in the respective campuses with a copy to the Deputy Directors of the respective campuses.
  14. The notification gives information to students across campuses to apply/contact IRO to gain more knowledge about the exchange.
  15. The first layer of selection interviews or the preliminary round of interviews are done at the respective campuses and the top 1-3 students from each campus, depending on the number of positions that have been advertised, are then re-interviewed by final panel through a telephonic interview to keep the process fair to students across campuses. 
  16. This final round of interview is coordinated by IRO TISS, Mumbai and consists representation from the respective campuses who then interviews the top selected candidates/applicants from respective campuses. 
  17. To be considered for an exchange programme:
  • The applicant should fulfill all the requirement mentioned in the exchange notification.

  • No requests from students to relax the criteria mentioned in the notification will be entertained.

  • Candidate must have a passport at the time of application.

  • In some cases, if the passport is unavailable, the candidate has to compulsorily submit the passport undertaking form available with IRO and follow the deadlines for the same.

  • Kindly note that any requests for the extension for submission of the photocopy of the passport will not be entertained after the stipulated deadline. The selection of such student will stand canceled and the wait-listed student will be considered for the same.

  • BA/ MA applicants must have scored a minimum - 6.5 of grade-point and above in the respective semester or the GPA of both the semester(s) completed at TISS – as per notification.
    Students with supplementary in any paper are not eligible to apply

  • All the documents mentioned in the notification are mandatory, it is the responsibility of the individual student to submit the documents on time.

  • The first round of interviews are planned within a week or max. 2 weeks from the date of submission or according to the convenience of the teaching schedule so that it enables the students to attend the same without compromising with any of their classes/academic schedule.

  • All campuses have to ensure that they are able to complete the first round of selection within the stipulated time-frame.

  • The second round of interviews will be conducted within 10 days of the short-listing of the first round of students.

  • BA/ MA students will undertake Courses – depending on the credit requirements at TISS during the exchange semester. This will be planned/ decided in consultation with IRO and the Course Coordinator/ Dean of the particular programme or as per the rules applicable at the Host University/ Scholarship requirements.

  • The final selection will be made on the basis of final telephonic interview coordinated by TISS-IRO and comprising of a panel representing all campuses/ respective campuses.

  • In case of student exchange programme for Ph.D. scholars, preference will be given to students who have presented their Ph.D. proposal at the time of the application.

  • Ph.D. Students who are employed (Full Time) in TISS or outside will not be given preference unless there are no applications for a given position. Such students need not apply without the specified relaxation in the notification/ II Notification.

  • In case of non-receipt of suitable application even after advertising the same position twice the criteria can be relaxed at the discretion of IRO/ Director.

  • Ph.D. students have to compulsorily submit a research paper after the completion of the exchange programme based on the topic of their research. The paper can be based on their literature review/ theoretical concepts.

  • MPhil/ Ph.D. scholars will have to complete min. 12- 15 ECTS/ American/ Australian credits mandatory - during their exchange programme at the Host University or as per the rules applicable at the Host University/ Scholarship requirements. The selected courses can be related to the topic of research/ dissertation.

Other General Guidelines related to Exchange Programmes are mentioned below:

  1. As per IRO rules, the applicant(s) providing false information about any of the qualifications mentioned for short-listing the candidates for interview by IRO will lead to cancellation of her/his application and she/he will also be debarred from applying for exchange programmes in future.
  2. The dates for the interview for selection will be communicated through a notification at least 2-7 days in advance on the IRO/school notice board and through the mail.
  3. A faculty member at TISS is not eligible to apply under the Students' Exchange programme even if registered as a Ph.D. student at TISS.
  4. No applications will be accepted after the last day of submission. The students have to inform IRO of any late submissions/lack of documents before-hand and submit them within the stipulated time-frame
  5. It is the sole responsibility of the student to attend the interview at the given date and time.
  6. No requests for postponement or preponement of interview shall be entertained
  7. In case of failure to attend the interview on the scheduled date and time, no request for re-organizing the interview shall be entertained through any channels (faculty/guide/field supervisors/Dean) etc.
  8. In case of non-availability for the interview in person, the student has to inform IRO in advance to make arrangements for conducting the telephonic interview(s). Such students have to provide a functional telephone number through email and be available at the given date and time for the same.
  9. Incomplete applications will not be accepted for short-listing.
  10. The students have to compulsorily fill the required application form/proforma available with IRO along with the submission of documents.
  11. There is no relaxation of marks for SC/ST/PWD candidates applying for outgoing exchange programmes. However, it is ensured that eligible and deserving candidates from weaker and marginalized communities will be given preference depending on the merit.
  12. TISS believes in the value of affirmative action and tries to provide opportunities to deserving students who are the first generation learners or belong to marginalized communities and backgrounds. This acts as a social multiplier in several ways.
  13. It is the responsibility of the students to apply for new passport/renewal or any changes in the personal particulars of the passport.
  14. The students will be responsible for applying for visa/insurance. IRO will only provide related /documentary assistance to the selected students.
  15. The selected students have to compulsorily submit the travel undertaking, Course Selection Form, and Research Status form available with IRO.
  16. The selected students have to compulsorily visit IRO before leaving for exchange programme and undergo the IRO outgoing orientation.
  17. The selected students have to compulsorily submit a copy of passport/visa, course undertaking; travel undertaking, research plan, and other relevant documents before leaving for exchange.
  18. Selected students will have to pay all the hostel, dining hall charges and tuition fees applicable at TISS even during their exchange programmes/absence from the institute. These charges have to be paid before the deadline. There will be a fine of Rs.100 per day for non-payment of the fees by outgoing exchange students to IRO other than the regular TISS late fee charges.
  19. Outgoing students have to compulsorily send a mail to the hostel authorities in the respective campuses regarding their selection and absence from hostel during their exchange period with a copy to IRO.
  20. The outgoing students have to surrender their keys and clear any dues before commencing their exchange.
  21. The III semester selected MA students will have to compulsorily submit the complete research plan to their respective guide and IRO before leaving for their exchange programme.
  22. In case of failure to procure passport within the stipulated time-frame, the selection of the student will stand canceled and the same will be extended to the first short-listed candidate.
  23. It is the responsibility of the student to be in contact with IRO post their selection and clarify doubts/queries that need to be addressed by IRO
  24. It has been decided that majority of the student exchange programmes will be open only to BA/MA and Ph.D. students across the 04 campuses.
  25. An outgoing exchange programme for M.Phil students will be planned as per case to case/ individual basis. However, mostly M.Phil students will not be considered for student exchange as it is difficult to send them during the first year due to coursework and in the second year as they have to submit their M.Phil thesis within the stipulated time.
  26. In case, any exchange programme is open to M.Phil students such students will have to submit the draft compelete thesis before the commencement of their exchange programme.
  27. Students who have already completed one student exchange program cannot apply for the another during the same degree. They can apply only when they are enrolled at TISS for a new degree programme and there is a gap of at least 2 years from the completion of the earlier exchange.
  28. Students who have already completed one student exchange program or received financial help for conferences/visit etc., cannot apply for financial assistance/ student exchange programme for 2 years from the completion of the last mobility.
  29. A student who has successfully completed 2 student exchange programmes- short-term/ seminar/workshop/conference/Erasmus Mundus/DLF will not be allowed to apply for any more exchange programmes or financial assistance from IRO-TISS.
  30. The panel member of the interview will be selected by IRO chairperson in consultation with concerned Schools/Centres.
  31. The results will be declared only after receiving director's approval that can take up to 1 week from the date of final round of interview. The Director has right to cancel any selection process and suggest alternative process or candidate.
  32. The breakup of marks for the interview for exchange programme will be 20% SOP and 80% Personal Interview.
  33. Only one student will be selected for such student exchange programmes where the exchange is not fully funded and/or the host universities are not providing any travel support to the students.
  34. The eligibility for the exchange differs from one exchange programme to another. The specific requirement will be mentioned in the notification.
  35. Failure to follow the rules and regulations of the student exchange programme as communicated by IRO/Centre/School/TISS will result in punitive action and in certain cases, the concerned student will have to return the complete scholarship/fellowship money for the complete duration received as part of the exchange programme to IRO. This action will be the final resort for students who are not ready to comply with the outgoing exchange requirements.
  36. The payment towards air-tickets/visa or any other costs related to the exchange programme has to be paid in advance/before the commencement the exchange programme.
  37. Students cannot engage in any formal/professional/consultancy work involving any financial transaction during their Student exchange programme period.
  38. Students are not permitted to work part-time/full-time in the host country during their exchange programme.
  39. Students have to adhere to the scholarship duration, rules and period during the course of their exchange. Students cannot extend their tickets/visa on their own for any reason without formal permission from the international office.
  40. Students failing to adhere to these rules and regulations will face strict disciplinary action.
  41. The selected students will strive to understand and respect the cultural differences that they encounter.
  42. The selected students will observe the laws of the country in which they will be residing and all academic and disciplinary regulations in effect at the host institution.
  43. The selected students will be required to sign the IRO undertaking form for outgoing exchange students before leaving for the exchange programme stating that they agree to abide by all rules and regulations pertaining to credit, discipline, attendance, conduct, requirements for completing the coursework/research of the Host University and to produce the final product(s) required for their work to be evaluated
  44. The outgoing exchange students will maintain 100 % attendance and complete the required coursework during their exchange programme and take full responsibility for their performance in the host university.
  45. Students need to understand that failure to complete the required coursework will amount to supplementary examination/assignments/repetition of semester/ withholding or withdrawal of degree etc. from TISS depending on the circumstances/credits required.
  46. Outgoing students are not permitted to entertain visitors in the host university/country during their exchange programme. In case of any visitor, the student will take prior permission from the concerned authorities in TISS and the Host Institution.
  47. It is the responsibility of the individual student to confirm that they have health/accident insurance coverage for the duration of their stay abroad (including travel to and from the destination) and that it is their responsibility to ensure the adequacy of the coverage.
  48. IRO will orient the outgoing students with respect to all the rules and regulations of the exchange and the costs associated with their scholarship/travel abroad. 
  49. For certain exchange programmes, students will have to accept full responsibility for returning any advance/repaying any expenses incurred by IRO and settle all the accounts within 15 days of their arrival. A penal interest of 10.7% per day will be charged for any late payment – post the completion of 15 days of return.
  50. The outgoing students have to compulsorily submit student exchange report as per IRO format within 15 days of their arrival.
  51. The outgoing students have to acknowledge and accept the academic and financial consequences of withdrawing voluntarily from the program and/or returning home prior to the conclusion of the exchange program or without completing academic requirements.
  52. All the communication by IRO to students and faculty are pursued using TISS email id. It is the sole responsibility of the students to check their TISS emails or get in touch with IRO regarding any queries related to interviews, result, short-listing etc, in time. After the deadline is over and selection list has been prepared, no complaint regarding the exchange position will be entertained.
  53. The Mandatory documents which need to be submitted by BA/MA/Ph.D. students along with filled in application form: 
  • Covering Letter addressed to the Chairperson, IRO (with phone no. and email id)
  • Curriculum Vitae
  • Grade-sheet of previous Semester(s) at TISS in case of students in Bachelors and Masters Programmes (as communicated in the notification)
  • Research proposal in case of Ph.D. students (as communicated in the notification)
  • Statement of purpose explaining why you are interested in participating in this International Exchange Programme and how this will benefit you.
  • Recommendation from your Guide/ Supervisor/ Faculty
  • Copy of Passport OR as specified in the notification. 
  1. All the rules and regulations related to the departure will be explained to the students before leaving for the exchange programme.
  2. Travel Hub for onward and return will be Mumbai for all campuses unless specified otherwise.
  3. Selected students will have to mandatorily participate in the Annual Student Exchange Seminar which will be held in last friday of February of each academic year.
  4. Selected students will be expected to help IRO with campus Orientation/ Assistance for International Guest / Faculty and other related activities
  5. IRO is not responsible for the delay in grant of VISA or commencement of mobility
  6. All exchange selections are provisional in nature.
  7. It is mandatory to submit detailed exchange report, boarding passes and other required documents on completion of the mobility and repay any advance to IRO
  8. The institute has the right to take the decision about the failure of exchange programmes, depending on the number of credits required/ non-completion of TISS semester/ non-completion of mandatory academic requirements/ according to the severity of the offense on case to case basis