International Relations Office

Outgoing Student Exchange Programme


IRO facilitates the short-term/ long-term Outgoing Student Exchange Programmes in collaboration with several international universities.

Procedures: 

 Step 1: Notification/ Advertisement
  1. IRO follows an open application and selection system, where the details of the exchange programme are advertised at least 2-6 months in advance depending on the intimation from the host university.
  2. The notifications for the same is sent to DSO for Mphil/ PhD students and to the concerned secretariats/ campuses for BA/ MA students through email so that it can be forwarded to TISS/ google groups of the concerned students.
  3. The notification is also put-up on notice boards of IRO, Schools, Centres, and Dining Halls.
  4. Depending upon the urgency and requirement, the time duration between notification and submission of completed application is decided. However, it is often not less than 05 days in the case of first advertisement.
  5. The notification has all the details related to the duration, scholarship, nature of exchange programme, however students are advised to contact IRO in-case they have any doubts or queries.
  6. The student exchange notifications are re-advertised in case of non-availability of a suitable candidate(s) or no application(s). IRO advertises the exchange programmes two additional times in case of non-availability of suitable candidates. In case there is no suitable applicant or no application at all for the exchange, it requests the Dean/ Chairperson of the concerned Schools/ Centres to nominate the suitable students for the exchange programmes.
  7. In-case the number of positions for outgoing exchange and the number of applications received is same, IRO can re-advertise the exchange notification for certain programmes to ensure fair selection.

The Mandatory documents which need to be submitted by Students to apply for exchange are as follows:

  • Covering Letter addressed to the Chairperson, IRO (with phone no. and email id)
  • Curriculum Vitae
  • Grade-sheet of previous Semester(s) at TISS in case of students in Bachelors and Masters
  • Programmes and A and MA students (as communicated in the notification)
  • Research proposal in case of PhD students (as communicated in the notification)
  • Statement of purpose explaining why you are interested in participating in this International Exchange Programme and how this will benefit you.
  • Recommendation from your Guide/ Supervisor/ Faculty
  • Copy of Passport

OR as specified in the notification.

  1. No applications will be accepted after the last day of submission. The students have to inform IRO of any late submissions/ lack of documents beforehand and submit them within the stipulated time-frame.
  2. It is the sole responsibility of the student to attend the interview at the given date and time. No requests for postponement or pre-ponement of interview shall be entertained.
  3. In case of failure to attend the interview on the scheduled date and time, no request for re-organizing the interview shall be entertained through any channels (faculty/ guide/ field supervisors/ Dean) etc .
  4. In case of non-availability for interview in person, the student has to inform IRO in advance to make arrangements for conducting the telephonic interview(s). Such student has to provide a functional telephone number through email and be available at the given date and time for the same.
  5. Incomplete applications will not be accepted for short-listing.
  6. The students have to compulsorily fill the required application form/ proforma available with IRO along with the submission of documents.

Step 2: Interviews/ Process of Selection

  1. The interviews are planned within a week time from the date of submission or according to the convenience of the teaching schedule so that it enables the students to attend the same without compromising with any of their classes/ academic schedule.
  2. The dates for the interview/ written tests for selection are communicated through email/ notification at least 1-7 days in advance depending on the urgency of selection.
  3. Majority of the outgoing exchange programmes have been opened across all TISS campuses.
  4. The eligibility for the exchange differs from one exchange programme to another and the specific requirements will be mentioned in the notification.
  5. IRO has introduced a new procedure of double layered selection process for all Outgoing Exchange Programmes that have been opened across campuses when there are same/ similar programmes that are being offered in the respective campus
  6. This is done to ensure that students across campuses receive equal and fair opportunities.
  7. IRO has also nominated 1 faculty contact in each campus as 'IRO Coordinator' to pass on any information related to the exchange programmes and facilitate the selection/ nomination for the outgoing exchange programmes from the respective campuses.
  8. The notification for all exchange programmes are forwarded to these IRO key contact persons in the respective campuses so that students across campuses can apply/ contact IRO to gain more information about the exchange.For certain exchange programmes, IRO can also conduct written tests for applicants, prior to the first round of interviews to short-list the eligible students.
  9. The first layer of selection interviews or preliminary round of interviews are done at the respective campus and the top 1- 3 students from each campus – depending on the number of positions that have been advertised are then re-interviewed by final panel through a telephonic interview to keep the process fair to students across campuses.
  10. This final round of interview is coordinated by IRO TISS, Mumbai, and consisting of representation from the respective campuses who interviews the top selected candidates/ applicants from respective campuses.
  11. The Panel member of interview will selected by IRO chairperson in consultation with concerned Schools/Centres.
  12. The breakup of marks for the interview for exchange programme is 30% for SOP and 70% Personal Interview.
  13. The results will be declared only after receiving director's approval that can take upto 2 weeks from the date of interview. The Director has right to cancel any selection process and suggest alternative process or candidate.

Post Selection:

  1. IRO will intimate the selected students regarding all the post selection procedures and activities.
  2. IRO will also introduce/ connect the selected students to the host university/ respective coordinators and communicate formal details to their centre/ school, dean and secretariat.
  3. It is the responsibility of the student to be in contact with IRO post their selection. And clarify and doubts/ queries that need to be addressed by IRO.
  4. All the rules and regulations related to the departure will be explained to the students before leaving for the exchange programme.
  5. IRO will orient the outgoing students with respect to all the rules and regulations of the exchange and the costs associated with their scholarship/ travel abroad.
  6. It is the responsibility of the students to apply for new passport/ renewal or any changes in the personal particulars of the passport before/ after the selection.
  7. In case of failure to procure passport within the stipulated time-frame, the selection of the student will stand canceled and the same will be extended to the first shortlisted candidate.
  8. The students will be responsible for applying for visa/ insurance after receiving the acceptance letter. IRO will only provide related/ documentary assistance to the selected students.
  9. The selected students will have to compulsorily submit the travel undertaking form available with IRO.
  10. The selected students have to compulsorily submit a copy of passport/ visa, course undertaking; travel undertaking, research plan and other relevant documents before leaving for exchange.
  11. The III semester selected students will have to compulsorily submit complete research plan to their respective guide and IRO before leaving for their exchange programme.
  12. Selected students will have to pay all the hostel, dinning hall charges and tuition fees applicable at TISS even during their exchange programmes/ absence from the institute. These charges have to be paid before the deadline. There will be a fine of Rs. 100 per day for non-payment of the fees by outgoing exchange students.
  13. Outgoing students have to compulsorily send a mail to the hostel authorities in the respective campuses regarding their selection and absence from hostel during their exchange period with a copy to IRO and also surrender their keys, and clear any dues before commencing their exchange.
  14. The payment towards air-tickets/ visa or any other costs related to the exchange programme has to be paid in advance/ before commencing the exchange programme.
  15. For certain exchange programmes, students will have to accept full responsibility for returning any advance/ repaying any expenses incurred by IRO and settle all the accounts within 15 days of their arrival
  16. It is the responsibility of the individual student to confirm that they have health /accident insurance coverage for the duration of their stay abroad (including travel to and from the destination) and that it is their responsibility to ensure the adequacy of the coverage.
  17. The selected students have to compulsorily visit IRO before leaving for exchange programme and undergo the required orientation.
  18. The selected students will be required to sign the IRO undertaking for outgoing exchange students before leaving for the exchange programme stating their agreement to abide by all rules and regulations pertaining to discipline, attendance, conduct, requirements for completing the coursework/ research of the Host university and to produce the final product(s) required for their work to be evaluated.
  19. The outgoing exchange students will maintain attendance and complete the required coursework during their exchange programme and take full responsibility for their performance in the host university.
  20. Students need to understand that failure to complete the required coursework will amount to supplementary examination/ assignments/ repetition of semester/ withholding or withdrawal of degree etc. from TISS depending on the circumstances/ credits required.
  21. The selected students will strive to understand and respect the cultural differences that they encounter and observe the laws of the country in which they will be residing and all academic and disciplinary regulations in effect at the host institution.
  22. Outgoing students are not permitted to entertain visitors in the host university/ country during their exchange programme. In case of any visitor, the student will take prior permission from the concerned authorities in TISS or the Host Institution.
  23. Failure to follow the rules and regulations of the student exchange programme as communicated by IRO/ Centre/ School/ TISS will result in punitive action and in certain cases, the concerned student will have to return the complete scholarship/ fellowship money for the complete duration received as part of the exchange programme to IRO.
  24. This action will be the final resort for students who are not ready to fulfill the outgoing exchange requirements even after repeated warnings.
  25. Students cannot engage in any formal/ professional/ consultancy work involving any financial transaction during their exchange programme period.
  26. Students are not permitted to work part-time/ full-time in the host country during their exchange programme.
  27. Students have to adhere to the scholarship duration, rules and period during the course of their exchange. Students cannot extend their tickets/ visa on their own for any reason without formal permission from the international office.
  28. Students failing to adhere to these rules and regulations will face strict disciplinary action.
  29. The outgoing students have to compulsorily submit student exchange report as per IRO format within 15 days of their arrival.
  30. The outgoing student will also have to present their experiences in the Annual Outgoing Student Exchange Seminar that will be scheduled in the month of February.
  31. Student will also be expected to help IRO with orientation of International guests and support IRO activities as and when needed.
  32. The outgoing students have to acknowledge and accept the academic and financial consequences of withdrawing voluntarily from the program and/ or returning home prior to the conclusion of the exchange program or without completing academic requirements.

Other rules and regulations:

To be considered for an exchange programme:

  1. The applicant should fulfill all the requirements mentioned in the exchange notification. No requests from students to relax the above mentioned criteria will be entertained.
  2. All the documents mentioned in the notification are mandatory, it is the responsibility of the individual student to submit the documents on time.
  3. BA/ MA applicants must have scored above 7 of grade-point (B) in the respective semester or the GPA of both the semester(s) completed at TISS.
  4. Candidate having passport at the time of application will be given preference
  5. If the passport is unavailable, the candidate has to compulsorily submit the passport undertaking form available with IRO and follow the deadlines for the same.
  6. Kindly note that any requests for the extension for submission of photocopy of passport will not be entertained after the stipulated deadline.
  7. In-case of student exchange programme for PhD scholars, preference will be given to students who have presented their PhD proposal at the time of the application.
  8. PHD students who are employed (full-time) will not be given preference, unless there are no applications for a given position. Such students need not apply without the specified relaxation in the notification.
  9. In case of non-receipt of suitable application even after advertising the same position twice, the criteria can be relaxed at the discretion of IRO.
  10. PhD students have to compulsorily submit a research paper after the completion of the exchange programme based on the topic of their research. The paper can be based on their literature review/ theoretical concepts.
  11. As per the rule, the applicant(s) providing false information about any of the qualifications mentioned for short-listing the candidates for interview by IRO, will lead to cancellation of her/ his application and she/ he will also be debarred from applying for exchange programmes in future.
  12. All the communication by IRO to students and faculty are pursued using TISS email id. It is the sole responsibility of the students to check their TISS emails or get in touch with IRO regarding any queries related to interviews, result, short-listing etc, in time. After the deadline is over and selection list is prepared no complaint regarding that exchange position will be entertained.
  13. A faculty member at TISS is not eligible to apply under the Students' Exchange programme even if registered as PhD student at TISS.
  14. There is no relaxation of marks for SC/ ST/ PWD candidates applying for outgoing exchange programmes. However, it is ensured that eligible and deserving candidates from weaker and marginalized communities will be given preference depending on the merit. TISS believes in the value of affirmative action and tries to provide opportunities to deserving students who are the first generation learners or belong to marginalized communities and backgrounds. This acts as a social multiplier in several ways.
  15. Similarly, if there is one fellowship, it is treated as a general position but when there are multiple positions, one of the positions could be made available to deserving, eligible students belonging to marginalized communities.
  16. It has been decided that majority of the student exchange programmes will be open only to BA/ MA and PhD students across the 04 campuses.
  17. Outgoing exchange programme for M.Phil students will be planned as per case to case/ individual basis. However, mostly M.Phil students will not be considered for student exchange as it is difficult to send them during the first year due to coursework and in the second year as they have to submit their M.Phil thesis within stipulated time.
  18. In-case any exchange programme is open for M.Phil students, such students will have to submit the draft of their thesis before commencement of their exchange programme.
  19. Students who have already completed one student exchange programme cannot apply for another during the same degree.
  20. They can apply only when they are enrolled at TISS for a new degree programme and there is a gap of at-least 2 years from the period of exchange.
  21. A student who has successfully completed 2 student exchange programmes – short term/ long-term/ seminar/ workshop/ conference/ Erasmus Mundus/ DLF - will not be allowed to apply for any more exchange programmes or financial assistance from IRO.
  22. Students who have already completed one student exchange program/ received financial help for conferences/visit etc., cannot apply for financial assistance/ exchange programme from IRO for next 2 years.
  23. There are some student exchange programs that are managed independently through specific centres/ schools. IRO helps such students through providing assistance and important documents like visa letters, letter of selection, etc.
  24. IRO ensures that democratic selection procedures are followed and the number of outgoing exchange students does not exceed the financial limits of the money generated through the incoming student/ Customized Study in India Programmes.